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Document Routing and Workflow Automation

Modernize and streamline your SharePoint-based workflows with the flexible Docuflow process automation platform.

From Creation to Approval

At most large enterprises, document-related business processes such as contract preparation, procurement approvals, or the management of internal policies are still largely manual and time-consuming. Sending different versions back and forth via email slows down the work, increases the risk of errors, and makes transparency and accountability difficult.

Docuflow takes this to a completely new level. Purpose-built for Microsoft SharePoint, this enterprise-grade process automation platform provides a single, transparent environment to digitalize and accelerate every document-driven workflow – from creation through review all the way to final approval.

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Why Choose Docuflow?

Fast, transparent, and secure — Docuflow makes document review and approval cycles easier to manage while reducing manual effort, turnaround times, and compliance risks.

With its tight integration to SharePoint, the platform extends existing workflows and allows you to design custom review and approval processes for virtually any document, whether contracts, procurement requests, or internal policies. The result: quicker decisions, fewer errors, and more control over critical business processes.

Automate Typical Business Processes

Docuflow comes with ready-to-use solutions that can be quickly deployed to support the most common approval workflows in large organizations, such as:

Create custom workflows and approval processes

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Ready-to-use document workflow
automation modules

CONTRACT MANAGEMENT MODULE

Supports the complete contract review and approval process. Includes a SharePoint-based contract repository that makes contracts easy to search and access. Optionally, it tracks contract validity and integrates with digital signature systems.
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PROCUREMENT MODULE

Covers the entire procurement workflow, from gathering and preparing documents to multi-stage review and approval. The module can also be integrated with existing procurement systems, such as SAP Ariba or Fluenta, if needed.
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REGULATIONS MODULE

Supports the review, approval, and enforcement of internal policies, including retiring outdated versions and issuing new ones. The module provides a SharePoint-based audit library and integrates with ARIS.
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EXECUTIVE SUBMISSION MODULE

This module supports the review and approval processes for internal executive proposals and submissions. It includes a dedicated executive meeting portal application.

Main Features of Docuflow

CUSTOMIZABLE WORKFLOW & UI

Customize workflows and the approval process (sequence, deadline, approval method) or even the sub processes and their characteristics.

MS OFFICE COMMENT MANAGEMENT

Detailed feedback consolidation and management. Collaborative and Hierarchy-based comment management for Word, PowerPoint, Excel documents.

MULTI-LEVEL DOCUMENT DELEGATION & ROUTING

Set up delegates (or sub-delegates) for each process and define assistants or deputies to ensure quick review and approval in any situation.

OFFICE AND SHAREPOINT INTEGRATION

Collaborative editing and sophisticated comment management for Word, PowerPoint, Excel, while SharePoint acts as a source/target file repository.

NOTIFICATIONS & REPORTING

Automated email notifications, returns, history sheet, transparent process steps and detailed reports to ensure process transparency and compliance.

ADVANCED SECURITY & ACCESS MANAGEMENT

Advanced security for handling confidential documents including role based feedback visibility.

Introducing Docuflow Next

Docuflow Next features a modernized user interface, master data management, and AI-powered modules to enhance document-driven business workflows.
MORE ON DOCUFLOW NEXT

Reference Clients

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